Development Administrator

Employment Status: 40 hours/week

Reports to: Associate Director

Compensation and Benefits:

  • Salary: $37,000-$45,000 commensurate with experience

  • Benefits: 100% healthcare coverage including dental and vision

  • Vacation: Generous paid vacation prorated for employment status

  • Professional development: Funds available to support staff in achieving career objectives

 Position Summary

The Development Administrator will be responsible for supporting the operations of the development team and for organizational bookkeeping, including but not limited to, daily bookkeeping and financial reporting, and basic administrative tasks.    

The ideal candidate will be dedicated to the mission of Path with Art, possess an acute interest in learning, be a team-player, clear communicator, detail orientated, flexible in nature, extremely organized, and have the ability to manage multiple priorities with a positive disposition. Knowledge of MS Office suite is required. Proficiency in a donor database (Salesforce) and accounting software (Quickbooks) is a plus, however Path with Art is willing to train the right candidate in these programs.

Primary Responsibilities

Development Support:

  • Process donations and generate timely acknowledgements for all gifts

  • Maintain donor database software (Salesforce), continually updating records to ensure accurate and up-to-date information. Enter tasks and biographical notes as necessary and requested. Scan and upload relevant grants documents to database.

  • Work with the development team to ensure all are aware of gifts received as appropriate

  • Support development team in monthly reconciliation with bookkeeping

  • Support development team to create, update and run a portfolio of regular reports that might include lapsed donors, revenue reports, campaign response rate, recent gifts

  • Support development team in implementing a Policy and Procedure manual to clarify department systems and ensure data integrity by ensuring a standardized protocol for use of the database including data entry, maintenance, reports, and other data extraction

  • Support fundraising and stewardship events

    • Registration; Spreadsheet management, packaging, paper details

  • Support development needs for program events:

    • Name tags, invites, check-in, etc.

  • Work with development team to ensure that all fundraising and stewardship event data is entered and tracked in database

  • Work with development team to properly archive and file all records 

Communications Support:

  • Event editorial postings

  • Donor communications media management support

    • Sort photographs and videos for donor communications

    • Organize student quotes, statements, stories for donor communications

Administrative Support:

  • Mailing

  • Office supply ordering

  • Bookkeeping

    • Prepare bills for payment

    • Process donations

    • Weekly or bi-weekly QuickBooks entry

    • Reconciling QuickBooks and Salesforce with Associate Director

  • Monitoring general email account

  • Job postings as needed  

Qualifications

A strong candidate will:

  • Believe in Path with Art’s mission

  • Be self-motivated with the ability to work both independently and collaboratively

  • Demonstrate excellent verbal and written communication skills

  • Possess strong organizational, problem-solving, and analytical skills with the ability to manage priorities and workflow

  • Demonstrate a high level of professionalism in dealing with confidential and sensitive issues

  • Understand basic financial management practices

  • Have proficiency with MS Office Suite, especially Excel

  • Familiarity with Salesforce, Quickbooks, Cloud Storage platforms, is a plus but not mandatory

  • Possess a Bachelor’s degree or have demonstrated related experience; two to five years or equivalent combination of education and experience.

 Physical Demands

Ability to lift up to 40 pounds, accurately read written information, and work with computers.   

Work Environment

Generally, work is in an office setting but may occasionally be required to perform job duties outside of typical office environment.

Path with Art is an equal opportunity employer committed to diversity and inclusion. We encourage people from all backgrounds, races, sexual orientation, and gender identities to apply. People of color and LGBTQ individuals are strongly encouraged to apply.

Please, no phone calls about this position. To apply please submit a cover letter and résumé to jobs@pathwithart.org, attn: Sheeka Arbuthnot